7 Tips On How To Onboard New Employees On Site

Employee Onboarding Best Practices

New employee onboarding is an important process for companies that helps to keep the newest recruits happy and motivated as they begin their new positions. Here’s our guide to the successful onboarding process of the candidates and some tips on how to make it the best possible experience for everyone being onboarded.

Tips on how to onboard new employees

Mail a welcome message

Also known as pre-boarding welcome mail, you may send a welcome message to new employees before they join you.  This will help them prepare themselves for what they need to know before joining. It will also save their time and know the company’s expectations and help to save their onboarding time.  

An introductory email contains the following:

1. A copy of the company handbook
2. All paperwork that the candidate needs to fill out, such as tax forms
3. The complete address of the company along with the location, date, and reporting time
4. The email should contain the employee’s access to the web portals (HR web portals) 
5. An agenda of their first day or week at work
6. A list of documents they need to bring with them on their first day
7. An overview of the company dress code
8. Instructions or directions on how to get to their new workplace

Pre-boarding mail makes a good impression on new hires and makes them clear and excited about starting their new role. At the same time, it is helpful for companies to prepare new hires for the working space well in advance. Companies should also ensure the new candidate’s phone, system, and desk space is clear and ready. 

Present them the company’s plan and goals

Every firm has a solid plan and goals to measure its success. Introduce new employees to the company’s vision and make them clear about the desired deliverables that are time-bound. 

Goals should be attainable. Helping new employees set and achieve their goals, should create a sense of victory among them and provide them the energy to achieve more. Consider developing and implementing an efficient onboarding strategy for success.

Show them around the office

Give your new hire a tour of their new work environment. The Human Resource department or the new hire’s team leader or manager typically does this. Showing the office helps them learn about office layout, warehouse (if any), canteen, teams, and other spaces where they’ll be working.

During the new hires’ tour, ensure that you introduce your new hires to other staff. Introducing new hires to coworkers helps them to fit within the organizational culture and make friendships. Being known to the team members helps in building healthy relationships and is the key to a pleasant work environment. It allows for meeting their new colleagues in different areas of the business and better collaboration.

Set up a meeting with the team members

Any professional’s success depends on their ability to form trusting and constructive relationships with coworkers. These relationships begin with meeting team members in the company. When done properly, it prepares the new joiner and entire teams for future success. When you are interested in making a positive first impression in a new workplace, the best way is to know the people (team members) around you. It can start with an introduction.

Use Onboarding tools to reduce time

With the rapid growth of digitalization and tools usage, try adopting automation for a smooth HR onboarding process and other HR-related tasks by using web-based tracking tools. Automation tools are highly effective and help to manage high employee retention rates. Using these automation tools will help to make the process faster and easier for you.

Share the job role and responsibilities clearly

Clearly defining roles and responsibilities to the new employee will help your organization in more ways than one. Right from boosting operational efficiency to improving the hiring process, job responsibilities give candidates clarity about the amount of work they will be doing after joining the company. Defining job responsibilities will help them achieve a balanced and fulfilling life, both personally and professionally. Defining roles and responsibilities also boosts transparency among the teams and gives them a new and defined path from day one.

Request for their feedback

Keep communicating with the new employees about the environment, team members, and work and take feedback about how they’re settling into their new role and the company. This can be done through in-person or online feedback forms or interactive sessions. Taking feedback can help improve employee morale and doing some changes in the company can make them feel comfortable and feel like a valued team member.

Conclusion

While conducting an employee onboarding process, companies get to analyze their long-term goals and achievements with every new hire they onboard. While the new employees apply the policies set by the company in their routine duties, they can also offer helpful feedback about their onboarding experience. Be open to changing your company’s onboarding processes. Changing the hiring procedures can satisfy the new hires and they will feel included and important to the company.  

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