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Specialist I, Accounts Payable Support Services Payments
US, , Washington
Duties:
· Accurately process electronic payments, wire payments, and print manual checks per the payments schedule including quick checks
· Accurately print, review, and complete remit instructions when applicable
· Obtain applicable check signatures per the Signing Authority Policy – Schedule G
· Process and print 1099's yearly
· Process returned checks in a timely manner, analyzing root causes for process improvements
· Process stop payments and payment voids and reissues with urgency
· Research vendor refund checks and apply accurate coding for deposit at lockbox
· Print check registers and analyze for exception documents when applicable
· Manage Accounts Payable Unclaimed Property process for the Village
· Identify and communicate process improvements as needed
· Creates and updates process documentation
· Other duties as assigned
Skills:
· Experience with payments processing, banking, and/or treasury processes
· Working knowledge of the Oracle AP module
· 3 years' experience of AP processes and procedures
· Strong analytical skills a must
· Intermediate skills in MS Office (Excel, Word, Power Point, and Outlook)
· Proven ability to understand and communicate AP payment information to management and others as needed
· Ability to work under time constraints and multi-task to meet deadlines
· Ability to think "out of the box”, seeking methods of improvement over current processes
· Exceptional customer service skills
· Extraordinary attention to detail
· Flexible to work extended hours as needed
· Type by touch, no less than 40 WPM. 10-key by touch
Education: High School diploma or equivalent
· Accurately process electronic payments, wire payments, and print manual checks per the payments schedule including quick checks
· Accurately print, review, and complete remit instructions when applicable
· Obtain applicable check signatures per the Signing Authority Policy – Schedule G
· Process and print 1099's yearly
· Process returned checks in a timely manner, analyzing root causes for process improvements
· Process stop payments and payment voids and reissues with urgency
· Research vendor refund checks and apply accurate coding for deposit at lockbox
· Print check registers and analyze for exception documents when applicable
· Manage Accounts Payable Unclaimed Property process for the Village
· Identify and communicate process improvements as needed
· Creates and updates process documentation
· Other duties as assigned
Skills:
· Experience with payments processing, banking, and/or treasury processes
· Working knowledge of the Oracle AP module
· 3 years' experience of AP processes and procedures
· Strong analytical skills a must
· Intermediate skills in MS Office (Excel, Word, Power Point, and Outlook)
· Proven ability to understand and communicate AP payment information to management and others as needed
· Ability to work under time constraints and multi-task to meet deadlines
· Ability to think "out of the box”, seeking methods of improvement over current processes
· Exceptional customer service skills
· Extraordinary attention to detail
· Flexible to work extended hours as needed
· Type by touch, no less than 40 WPM. 10-key by touch
Education: High School diploma or equivalent