US, GA - Atlanta, Atlanta
Position Type: 4
Job ID: 24-03362
The Administrative Assistant to the Corporate Director performs complex administrative duties in support of one or more leaders. AA has daily interaction with employees at all levels, including Vice Presidents and above, both inside and outside the Company. Handles confidential personal and business information effectively.
This position acts as an information source on policies, procedures, processes, and practices. Gathers, compiles, and reports information relevant to the leader's area of responsibility.
Participates in planning functions. The Administrative Assistant is responsible for the maintenance of documents, records, and other data forms. Arrange meeting and appointment schedule.
Monitors and purchases office supplies using a purchasing account. In addition, the AA creates flight reservations and books hotels for travel using DL Term and BIZ.
Completes, submits, and reconciles vouchers and expense reports.
Interviews callers and makes proper referrals.
May be responsible for taking meeting notes and publishing transcription.
Uses MS Word suite of applications to create, revise, and communicate documents and files as required for completion of job duties.
The successful candidate will be responsible for practicing safety conscious behaviors in all operational processes and procedures.
We are looking to CONVERT this CW to a FTE after the assignment concludes.
This Administrative Assistant position requires a minimum high school diploma or GED equivalent.
Five or more years of previous administrative experience is also required.
Two years of formal training may substitute for up to two years of experience.
Must be able to type 60 WPM. Must possess advanced proficiency in MS Word, Excel, and PowerPoint.
Candidate should be proficient in MS Outlook and MS Explorer.
Should have the communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules, and to communicate and direct assignments and responsibilities of others as necessary. In addition, the candidate should have the necessary skills to write business correspondence and work procedures effectively.
Must have the ability to communicate with all levels of staff from front-line employees to executive staff.
Should have a knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements, and expense reporting; purchasing and departmental budget management experience is preferred. Interpersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information.
Must be able to apply attention to detail sufficiently to ensure that information is accurate and correct, that documents are grammatically correct, and that work is completed on time.
Must also be able to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors.
Candidate must have the organizational/leadership skills necessary to develop or revise office procedures, prioritize and schedule work activities of self and others, and balance multiple assignments with limited direction.
Must be performing satisfactorily in the present position.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. NLB is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR department by sending an e-mail to email@example.com.